Free commercial cleaning proposal template and bid checklist
Winning a cleaning contract starts with a proposal the client can understand in two minutes. This free template is the same structure we built into Veltex AI: scope by area, frequency per task, clear exclusions and a monthly price you can defend.
What's inside
- Walkthrough checklist what to measure, including restroom fixtures, floor types and trash points.
- Questions to ask the decision-maker before you price.
- Scope-of-work template by area, with task frequencies.
- Pricing worksheet: labor hours → real hourly cost → overhead → margin → price.
- A follow-up schedule for after you send the bid.
The 5 sections every cleaning proposal needs
- 1. Scope by area. Restrooms, offices, break rooms and common areas, each with its own tasks.
- 2. Frequency per task. Nightly, weekly or monthly. Vague scopes lose to clear ones.
- 3. What's not included. Windows, carpets, supplies. Saying it up front prevents disputes.
- 4. Proof you're reliable. Insurance, references, years in business.
- 5. A clear monthly price and start date.
Price from labor hours, not just square footage
Two buildings of the same size can need very different labor. A medical office with many restrooms and hard floors takes far longer than an open, carpeted office. The template's worksheet walks you through it: hours per visit, visits per month (5 nights a week is 21.7 visits, not 20), your real hourly cost, supplies, overhead, and finally the margin, worked out on the price.
Want it done for you?
Veltex AI turns your walkthrough into a priced, branded proposal. Talk it through, or upload photos or the RFP, and Veltex fills in the bid using your own labor rates. Send it with a tracked link, and track every bid until it's won or lost.
Start free trialFree to try, including up to 25 proposals. No credit card.